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Calendar Preferences

The user can set various options for his or her own personal Calendar.  The Workspace Administrator can set options for the current Workspace Calendar.

To set the preferences for the Calendar, select the Preferences link from the Day View of the Calendar.

The options are:

• Email myself after appointment creation and update—By default, the creator of an appointment receives an email notification for the appointment being created or updated regardless of whether the creator is invited. If this option is turned off, emails are not sent to the creator by default. The option can be overridden for a particular appointment when creating or updating it using the Email Me checkbox option.
• Email all invitees after appointment creation and update—By default, users invited to an appointment receive an email notification when an appointment is created or updated. If this option is turned off, emails are not sent, by default. The option can be overridden for a particular appointment when creating or updating it using the Email Invitees checkbox option.
• Display the full item in the week/month views instead of truncating items that are too long— All appointments for that week/month with full titles are displayed by default in Month View. To limit the number and size of appointments displayed, select NO for this option and select a maximum number and size using the two following options
  • Number of items to show for each day in week/month views, if truncating items in week/month views—Select the maximum number of appointments displayed for each day in the week/month View. This option only applies if the option above is set to NO.
  • Number of characters in day boxes of week/month views before truncating the item, if not displaying the full item— Select the maximum number of characters to display per appointment for all appointments displayed in the Month View. This option only applies if the first option above is set to NO.
• Show hours for items in week/month views—By default, the hours of items in the week and month views of the calendar are displayed. You can turn that off.
• Show items in day view in all hours during which they occur— By default, appointments that span multiple hours (e.g., 10:00 AM-12:00 PM) only display in the first hour in which they occur. If this option is enabled, appointments display in each hour block they occur as duplicate appointments.
• Show hours with no items in day view—By default, the day view calendar shows all the hours of the work day, regardless of whether there is an item during that hour. This can be turned off so that only hours with items entered are shown.
• Show end time on week/month views—By default, the end times for items on the week/month view of the calendar are displayed in addition to the start time. This can be turned off so that only the start time is displayed.
• Show name of user who added or last edited each item—This is turned off by default. If this option is enabled, the name of the user who created or last edited an appointment is displayed in parentheses next to the appointment in Day, Week, and Month Views (individual appointments are not displayed in Year view).
• Day to start weeks on—By default, weeks are displayed from Sunday-Saturday. You can elect to display weeks from Monday-Sunday by selecting Monday.
• Time to start/end day view at, in 24-hour time format—By default, the hours displayed in the Day View are 8:00am-5:00pm (0800-1700). You can elect to change this range using these two options. Appointments can be created for any time regardless of what is selected here.
• 12 or 24 hour time format—Hours displayed on the Day View are displayed in the 12 hour format using AM and PM by default. If 24 is selected, hours are displayed in the 24 hour format.
• Number of items to show for each day in week/month views, if truncating items in week/month views—Specify the number.
• Number of characters in day boxes of week/month views before truncating the item, if not displaying the full item—Specify the number.
• Time slot length (in minutes) on the day view page—Time slots on the day view are displayed as 60 minute slots by default. You have the option to set the time slot to 15, 20, 30, or 60 minutes.
• Default reminder time—You can set reminders to be displayed X minutes/hours before the appointment or turn off reminders.

After you make changes, click the GO button.